Managing bulk adventurous journeys

1. Click on the Adventurous Journey tab in the left-hand navigation menu

2. Click "New Adventurous Journey Event"

3. Enter your journey details

3.1. Enter a journey category

Enter the Journey category. If you are running a combine Practice/Qualifying you will need to create a seperate Journey for each.

3.2. Enter the mode(s) of transport

You can select multiple modes of transport as applicable.

3.3. Select the journey type

Your journey type should be "Practical". Aotearoa New Zealand does not operate Virtual journeys.

3.4. Set the journey activity and Award Level

You will need to create a seperate journey for each Award Level.

3.5. Set the journey goal and note

The journey goal is a Team goal for all participants.

If you have any additional notes for the journey you can enter them in Notes. This may include details like gate access codes.

3.6. Set the Assessor and Supervisor

Roles

The Assessor and Supervisor may be the same person, make sure you check the Award requirements for details

For Practice journeys the Supervisor will receive the assessment request, for Qualifying journeys the Assessor will receive the assessment request.

3.7. Set the journey dates

3.8. Enter the journey location

3.9. Click "Save"

4. Click "Participants"

To add participants to the journey:

At the top of the journey click the Participants tab

4.1. Click "Manage Participants"

4.2. Add participants

Common Errors

Participants will not appear on this list if their Award Level is different from the Journey's Award Level.

If you have set up a Qualifying journey, you will get an error if a participant already has a Qualifying journey. This will not affect Practice Journeys

Search for, and add the participants that you want on the journey

4.3. Click "Save changes"

4.4. To remove a participant click "Remove"

4.4.1. Click "Save changes"

5. Click "Additional Files"

To add files such as Route cards, maps, and journey plans. These will become availble to all participants on the journey

5.1. Click "Upload File"

5.2. Enter the file details and click "Choose File"

5.3. Select your file

5.4. Click "Upload"

5.5. File List

6. Participants will receive a notification they have been added

6.1. [Participants] Click "Practice Journey"

6.2. Participants can see all the journey details and files